An Oil Servicing Firm – Pivotage Consulting Latest Job Vacancy Assistant Document Controller

Pivotage Consulting – Our client, an Oil Servicing firm within the oil and gas industry, is currently seeking to grow its team by hiring experienced personnel for the vacant position below:

Job Title: Assistant Document Controller


Job Type: Contract
Reports to: Document Control Supervisor

Job Requirements & Responsibilities

Must be capable of executing the following:

  • Perform the numbering, filing, sorting and retrieval of hard copy documents.
  • Perform file backup and ensure proper storage and archiving of electronic registers.
  • Store company documentation in a safe and orderly manner, and in line with company policies and procedures.
  • Provide adequate document control support to projects
  • Accurately update information as required, assist with file migrations and audits.
  • Assist Document Control Supervisor to develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.
  • Assist in preparing weekly and monthly reports for the Document Control Center
  • Monitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor and Sub-contractor (Vendors).
  • Perform data entry of vendor/supplier drawing, engineering schedule items, engineering procedures and process specifications.
  • Any other task assigned from time to time.
  • Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems.
  • Assist Document Control Supervisor and advise Project Manager/Project Engineer on Document Control needs prior to commencement of any construction or installation activities.
  • Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and initiate improvements when necessary.


  • Higher National Diploma/Bachelor’s Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.
  • Basic knowledge of Oil field operations in both Onshore and Offshore locations
  • Good planning and organizational skills, willing to learn
  • Strong technical background and skill for details
  • Must have completed the mandatory National Youth Service Scheme. Good communication skills at all levels, computer literate.
  • People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.
  • Ability to communicate effectively and clearly with field based personnel in fluent English.

Main Challenges:

  • Ensure ethical behaviour at all times.
  • Responsive to customer needs and help to develop and maintain good relationships.
  • Good team player with open and direct communication.
  • Must practice diversity at workplace.
  • Diplomatic relationship at all times.

Special Competencies Required:

  • Have flare for Document Control.
  • Knowledge of oil field and gas plant equipment, materials and practices
  • Good numerical and analytical skills.
  • Good computer skills.
  • Self-motivated
  • Displays visible commitment to promoting an incident and injury-free (IIF) culture on the Project.

Application closing date
15th August, 2018

How to Apply

Interested and qualified candidates should send their CV’s in MS Word format to: Using the Job Tittle as the subject of your application.

Share This Post On:

Related Post

Leave a Reply