An Oil Servicing Firm – Pivotage Consulting Latest Job Vacancy Senior Document Controller

Pivotage Consulting – Our client who is an Oil Servicing firm within the oil and gas industry, is currently seeking to grow its team by hiring experienced personnel for the position below:

Job Title: Senior Document Controller


: Lagos
Job type: Contract

Job Requirements & Responsibilities

Must have at least 10 years’ experience in Document Control Management and be capable of executing the following:

  • Perform document quality checks in accordance to document control procedures.
  • Perform the numbering, filing, sorting and retrieval of hard copy documents.
  • Perform file backup and ensure proper storage and archiving of electronic registers.
  • Train and mentor less experienced team members on records management procedures and policies, including documentation, retention, retrieval, destruction and disaster recovery.
  • Store company documentation in a safe and orderly manner, and in line with company policies and procedures.
  • Provide adequate document control support to projects
  • Produce and maintain Document Progress Reports to Project Managers.
  • Accurately update information as required, assist with file migrations and audits.
  • Assist Project Managers and Engineers develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.
  • Manage Vendor Document Register, Contractor Document Register, Reports and Correspondences.
  • Prepare weekly and monthly reports for the Document Control Center
  • Create and maintain documentation database at all project stages.
  • Monitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor and Sub-contractor (Vendors).
  • Perform data entry of vendor/supplier drawing, engineering schedule items, engineering procedures and process specifications.
  • Any other task assigned from time to time.
  • Create Document Numbers, application of return code, revision number and updating of document status as required for all correspondences and documents.
  • Have a wide technical knowledge of various document control nomenclatures used in the Oil & Gas industry covering all disciplines.
  • Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems.
  • Liaise with Construction, Planning, Engineering Design Contractor and advice Project Manager/Project Engineer on Document Control needs prior to commencement of any construction or installation activities.
  • Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and recommend improvements when necessary.


  • Higher National Diploma/Bachelor’s Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.
  • Good general knowledge of Oil field operations in both Onshore and Offshore locations
  • Good planning and organizational skills, can work independently with minimal supervision
  • Strong technical background and skill for details
  • Have at least 10 years’ experience as a Document Controller, working in the Construction / Oil field Industry. Good communication skills at all levels, computer literate.
  • People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.
  • Ability to communicate effectively and clearly to Field based personnel in fluent English.

Main Challenges:

  • Ensure ethical behaviour at all times.
  • Responsive to customer needs and help to develop and maintain good relationships.
  • Good team player with open and direct communication. MUST PRACTICE DIVERSITY AT WORKPLACE.
  • Diplomatic relationship at all times.

Special Competencies Required:

  • Sound Document Control experience.
  • Sound knowledge of oil field and gas plant equipment, materials and practices
  • Good numerical and analytical skills.
  • Able to coach and mentor less experienced team players.
  • Good computer skills.
  • Self-motivated.
  • Displays visible commitment to promoting an incident and injury-free (IIF) culture on the Project.

Application Closing Date
15th August, 2018

Method of Application
Interested and qualified candidates should send their CV’s only to: Using the “Job Tittle” as the subject of your application.

Note: Ensure CVs are in MS Word format only.

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